Updating Your Name & Gender | Pride Resource Center

Update your preferred name on RAMWeb

The CSU Admissions application allows students to indicate their preferred first name before they even come to campus. If you filled that out, that is the name that will appear in the system. Enrolled students can manage their preferred first names through RAMWeb, on the Manage Student Record menu. Once a change is requested, it will begin to appear in most University records. There are a few places where students will need to take an additional step(s) to indicate a name change, so keep scrolling to learn more.

You can add a preferred name in RamWeb by completing the following steps:

Visit Ramweb
Sign in with your EID and password.
Click on “Records” on the right hand side, near the bottom.
Select “Change My Preferred First Name”
Enter your preferred name and save.

FAQ About Preferred Names

Does my preferred name show up in FAMWeb so my family can see it?

No, your Legal Name is the only name that is used in FAMWeb.
A heads up though - it is possible that your Preferred Name may be used in communication from Orientation, Housing, and more, so we cannot guarantee that your family or parents will not see your preferred name.

How do I know where my Legal Name shows up vs my Chosen Name?

Your Preferred Name will show up in most public spaces, such as class rosters, the CSU directory, the CSU Email system, and in Housing. To see a full list of where to expect to see your Legal vs your Preferred Name, visit the Registrar’s Office website.

What other steps do I need to take to update my name throughout campus?

See the drop-down menu below to find additional steps you may need to take to fully update your preferred name throughout campus.

RamCards will default to your legal name. Preferred first names may be added to your RamCard after your preferred name has been submitted via RAMweb.

Update you Preferred Name on Ram Web.
- Visit Ramweb.
- Sign in with your EID and password.
- Click on “Records” on the right hand side, near the bottom.
- Select “Change My Preferred First Name”
- Enter your preferred name and save.
Wait 3 business days.
Fill out a RamCard ID Request Form.
- You can pick this up from the Pride Resource Center (LSC 232) or from the Ram Card office. You can ask “I need to reprint my ID card with my preferred name. Do you have the form I can fill out to do this?”
- On this form, check the box that says “Print Preferred First Name on my Ram Card”.
Give this form to the Ram Card office and bring a government-issued ID to confirm your identity. Explicitly ask for an ID with your preferred name. They will then print it on the spot for you.
There is a $25 cost to exchange a Ram Card and print a new one. This can be billed through your student account. If you cannot cover this fee, email maggie.hendrickson@colostate.edu.

Students are able to use their Chosen & Preferred Name in the Health Network in addition to the places their Legal Name needs to show up.

When you call to schedule appointment for the first time, you will need to schedule initially using your legal name. You can ask the staff member on the phone to list your Chosen Name on your chart and use this moving forward for appointments.
If you do not have the opportunity to update your Chosen Name when making an appointment, you can provide that to the Health Network staff member who checks you in for your appointment.
Students are also welcome to speak directly to their health care provider during their appointment to have their Chosen Name added to their chart so they can use this moving forward.

Note: There are many cases in which your name will appear are Legal Name (Chosen Name) Last Name. This includes lab reports, prescriptions, and other printed materials.

Signing Health Documents With a Chosen Name

Students also have the option to sign a form that enables them to create a new signature with a Chosen Name that they can use on consent forms and other medical records moving forward. This form only updates this signature for records in the CSU Health Network and does not result in a name change throughout the university. Students can ask to sign this Name Change Form from their health care provider.

Commencement Program

For a student’s name to appear differently in the commencement program, the student is to submit an email to degreeoffice@colostate.edu stating exactly how they wish their name to appear in the program. This should include any special accent marks, special capitalization or spacing, etc.

Such notification must be received by the Registrar’s Office eight weeks prior to the end of the student’s intended term of graduation.
Any requests after the designated date will not be acknowledged and there will be no exceptions.

Diploma

For a student’s name to be printed differently on their diploma, the student is to submit an email to degreeoffice@colostate.edu stating exactly how they wish their name to appear. This should include any special accent marks, specific spacing, capitalization, etc.

Such notification must be received 4 weeks prior to the end of the student’s intended term of graduation.
Any requests after the designated date will not be acknowledged and there will be no exceptions.

SHARING PRONOUNS through RAMWEB

In keeping with CSU’s Principles of Community, we recognize the value of sharing one’s pronouns to reflect how we want to be respected in our identities. For more information on Pronouns at Colorado State University, visit CSU’s Pronouns website.

Students can add or change their pronouns tied to their student record in RAMweb. It is always optional for you to share your pronouns through RAMweb. This will update pronouns in several systems, processes, and reports across campus. However, the pronouns entered on RAMweb will not add or change pronouns that may have been designated through Canvas for exclusive use in the classroom. The addition of pronouns into CSU’s systems continues to evolve, and while not considered highly sensitive data, are only available to authorized school officials with legitimate educational interest (e.g., staff, advisors, etc.). Pronouns will not be released to third party contacts in the Office of the Registrar unless you have provided explicit consent.

Areas and reports where the pronouns entered on RAMweb may appear are as follows:

Your student record in the ARIESweb Faculty/Staff portal.
Class Rosters (separate from Canvas pronoun entries).
Reports available to academic and administrative departments you may work with.
Other campus departments may ask you for your pronouns separately if their systems are not connected to the central CSU Student Information System.

SHARING gender identity through ramweb

Your gender identity may or may not align with the sex noted on your legal documents, also known at Colorado State University as your Legal Gender or Sex Marker. While Legal Gender or Sex Marker is required for some University processes (for example, compliance with federal and state reporting), we recognize the value of being able to share your gender identity separately. It is always optional for you to share your gender identity with CSU.

Students can add or change their gender identity tied to their student record in RAMweb.

The collection and use of gender identity data at CSU is a new and evolving process. Gender identity is considered protected under FERPA (Family Education Rights and Privacy Act) at CSU. Access through university systems is restricted to university officials with legitimate educational interest and is only shared with third parties with explicit individual student consent. Gender identity responses are primarily used for aggregate reporting for the University to better understand the campus demographics. Reports that include an individual’s gender identity will be aimed at administrative departments, such as the Pride Resource Center, to appropriately support resources and programming. University officials continue analyzing systems and business processes that currently store and use legal gender or sex marker, and gender identity to determine appropriate and/or required use.

LEGAL NAME OR GENDER CHANGES ON RAMWEB

For folks who have gone through legal processes to update their legal name or gender marker on documents like drivers licenses or passports, you are able to update CSU records with these changes.

To change your legal gender marker or legal name, follow the directions below.

Visit Ramweb
Sign in with your EID and password.
Click on Menu, select Records, and then Manage Student Records.
Select the item you would like to update, such as "Gender".
Your current record will display on the screen. Click the "Edit" button in the top right corner.
Edit your information.
Upload a copy of your new documentation. This upload is a secure uploading site. This copy will remain in your student records.
Hit submit.

The Office of the Registrar will process these changes. It is not an automatic change, so there may be some rollover time. This update should permeate through all student records.

For questions or further instructions, contact the Registrar at (970) 491-4860.

Name changes for employees

CSU employees (non-students) can update their preferred name and the name that appears in their email address by updating their NetID (formerly eID) here - https://eid.colostate.edu/.

Go to modify your NetID at the top of the page.
1. Change my preferred name.
2. Enter your preferred name.
go to modify your NetID at the top of the page.
1. Email Settings.
2. Enter the name you want in your email.

Employees who have completed a Legal Name Change can update the university via the HR Portal (found here) through the Employee Self Service. Go to the Personal Information tab to update your information. Employees will need to verify the change through uploading a new Social Security Card or Receipt.

Have questions about completing a Legal Name or Gender Change?

Colorado Name Change Project is a great place to start. They are a local organization dedicating to helping folx update their records to their true name and gender and provide financial assistance as well.